The days of providing employee related information on LANS and through paper materials is over. Today, most companies have employee intranets or portals. What they use these intranets for is varied, but they have enabled the employee access to a wide variety of information and tools anytime and almost anywhere (with the proper access). It takes a lot of hard work to design an intranet. What follows are some of the basic tools and types of information you should have on your intranet and some things you need to consider when supporting and maintaining it.
Probably one of the biggest sections of a company intranet, HR sections provide the following:
Finance covers everything from a list of pay periods to submitting expenses electronically. Tools and information can include:
This is a very popular section with employees as well. It can have the following tools and information:
A company profile, mission statement, profiles of company execs and other personnel.
All your company marketing material in one spot. This section can include details on products and services, case studies, proposals won, industry reviews, etc…
Intranets also provide a location for teams to work together and share information related to a project they are working on. You could also have collaboration sites for Special interest groups within the company.
It’s also becoming common place for an intranet to provide an employee with the ability to create their own site. This site is generally a combination of information and tools of interest to the employee that are already on the intranet and also a place for the employee to store their own information such as frequently accessed applications and web sites.
If you intend to have your intranet be a record of source for company information or have HR/Finance and other applications hosted on it, then you need to consider the following: